If you`re a student or researcher looking to attend a conference or participate in a research project hosted by another institution, you may find yourself needing to stay at a hotel. However, booking a hotel room can be expensive. That`s where consortium agreements come in.
A consortium agreement is a contract between two or more institutions that outlines the terms of their collaboration. In the context of hotels, a consortium agreement allows members of the collaborating institutions to access discounted room rates.
Many universities and research organizations are members of consortiums that negotiate discounted rates with hotels around the world. For example, the Ivy Plus Travel Program is a consortium of 10 prestigious universities in the United States that negotiates discounted rates with hotels in over 100 countries.
To access these discounted rates, you`ll typically need to provide proof of your affiliation with one of the participating institutions. This may be a student or faculty ID card or a formal letter of invitation from the hosting institution.
While consortium agreements can be beneficial for students and researchers on a tight budget, it`s important to note that they may not always be the cheapest option. Be sure to compare the discounted rate offered through the consortium with other available rates, such as those offered through online booking sites.
Additionally, consortium agreements may have limitations on the number of rooms available at the discounted rate or the length of stay allowed. It`s important to carefully read the terms and conditions of the agreement before booking your hotel room.
In summary, if you`re planning to attend a conference or research project hosted by another institution, check if your school or organization is a member of a consortium agreement with hotels at the destination. This can help you save money on accommodation and make your trip more affordable.